Fair Processing Notice for Candidates
At Signet Resources Ltd (Signet) and our parent company, Macildowie Associates Ltd (Macildowie), we respect your personal data. This Fair Processing Notice (FPN) explains how we will use your personal data after you have sent us your data.
Our Contact Details
We have an office in Maidenhead.
Proxima
1 Grenfell Road
Maidenhead
SL6 1HN
Our Data Protection Officer is Kristy Gouldsmith. Contact:
What Personal Data We Collect and How We Use It
At Signet, our candidates are the lifeblood of our business, and we value each and every one of you. We collect and process your personal data to assist you in finding work.
We may have received your data either directly from you (e.g. via CV submission, job application, or website upload) or from a job board search. If unsure how we received your data, email
| Situation | Data Collected | Use |
|---|---|---|
| You apply for one of our advertised jobs | Your name, email, phone, and all data from your CV and/or registration form | Entered into our CRM system manually or via parsing software, accessible only to Signet and approved processors. |
| We found your data on a jobsite | Your name, email, phone, and all data from your CV and/or online profile | Entered into our CRM, accessible only to Signet and approved processors. |
Legal Basis for Processing
Consent and Legitimate Interest
If you apply for a job, processing is based on your consent. We have a legitimate interest in sharing your data with clients to find work for you.
Legitimate Interest
If you upload your CV to a job board, we may access it and share with clients. This is a legitimate interest of both Signet and our clients. We also share your data with our group company, Macildowie, under legitimate interest.
Your Rights Over Your Data
You have the right to request deletion of your data. Contact
Right to Work Data
We may need proof of your right to work in the UK (e.g. passport or birth certificate). This data may include information considered “Special Category” under GDPR. It is used only to fulfil legal obligations and securely stored. Occasionally, it may be shared with a client or third party as required.
Medical Data
If you share medical data (e.g. for interview arrangements), we treat this as consent to process it. We will not share this data with third parties unless you explicitly ask us to.
Criminal Record Data
Some roles require DBS checks, which may include criminal record data. Processing is based on your consent. We pass your email to our DBS provider, receive a secure report, and share it with the hiring organisation. Contact us if you do not wish to proceed with such processing.
Job Notifications
We may contact you about other suitable jobs under our legitimate interests. You may unsubscribe or opt out at any time.
Automated Decision-Making
We do not use automated decision-making.
Data Sharing
- Macildowie Associates Ltd (legitimate interest)
- Software providers (e.g. CRM or external assessment software)
- Professional advisors (e.g. legal, accountants)
- Clients (after consultation with you)
- Professional bodies (for qualification checks)
- Government or regulatory bodies
International Transfers
We generally do not transfer data outside the UK. If a role requires it, we will inform you beforehand.
Data Retention
We retain personal data as long as necessary, considering legal and operational requirements:
- Customer data: 6 years for tax purposes
- Candidate data: 6 years after placement, with periodic opt-in checks
- Deletion and subject access request logs: retained 1 year
Your Rights
- Access, rectification, erasure, restriction, objection, and data portability
- Withdraw consent at any time via
This email address is being protected from spambots. You need JavaScript enabled to view it. - Complain to the ICO
See Chapter 3 of the UK GDPR for more details.
